Wednesday, April 18, 2012

User Guide for SharePoint Library

[How to login to site]
1.       Open Internet Browser (e.g. Internet Explorer).
2.       Type //dms/ in address bar. Press Enter key from Keyboard.
3.       Beximco Pharmaceuticals Ltd. e-library Index page appears.
4.       A window appears to request for  entering User Name & Password
5.       Type User Name (e.g test1) & Password (e.g. *****)
6.       Click OK button, you will be logged in into library automatically.


[How to create a folder]
7.       Click on Documents from ribbon. Documents’ menu appears.
8.       Click on Icon to create a folder. New Folder window appears (As figure below)
9.       Enter folder name (e.g. Test) in name text. Click Save button.


[How to create a folder inside a folder]
1.       Double on created folder (e.g. Test), then follow steps of [How to create a Folder]




[How to upload single/multiple file]
1.       Click on Documents from ribbon. Documents’ menu appears.
2.       Click on  Icon. Single & Multiple file upload link list appears.
3.       Click on Upload Multiple Documents link if you want to upload multiple file at the same time or Click on Upload Documents link if you want to upload single file. File will be uploaded automatically.
4.       If you click on Upload Documents link. The following window appears.
5.       Click Browse button to select the file from its stored location, write version comments if you want to.
6.       Click OK button, upload progress will be shown. Then appears window to write file properties like Title, Document type as follows.
7.       Click Save button. File will be Uploaded (If you upload multiple file at the same time, the properties information window will not appears).
For writing properties of uploaded multiple file, follow the below steps:
a.       Select single file by selecting file Type check box (As Figure).
b.      Click on Edit Properties from tool ribbon. Edit Properties window appears to write file properties information. 

[How to publish uploaded file]
After checking an uploaded file, you need to follow the below steps to publish a file for other users.
1.       Select single file by selecting file Type check box.
2.       Click on  Icon to publish a file.

Partial Test Report of SharePoint2010


 Case 10: Disable “Open in Windows Explorer” for everyone except site Owners.

Steps to be executed
Steps:
         i.            Login into library with User name: ‘test1’ & password: ‘****’

Actual Result
Enable “Open in Windows Explorer” feature with test1 user permission label

Pass/Fail
Fail

Comments
  • On your SharePoint server go to the following folder and make a copy of the DefaultTemplates.ascx file. \Common Files\Microsoft Shared\Web Server Extensions\12\TEMPLATE\CONTROLTEMPLATES
  • Rename the copy of DefaultTemplates.ascx to CustomDefalutTemplates.ascx
  • Open CustomDefaultTemplates.ascx in Notepad and change the following line:
  • ID=”OpenInExplorer” Change PermissionString=“UseClientIntegration” to PermissionString=”MangeWeb”
  • Save the file
  • Reset IIS

  

Case 9: Log-in to Library (unexpectedly problem occurs)

Steps to be executed
Steps:
         i.            Login into library with User name: ‘test1’ & password: ‘****’

Actual Result
Access denied

Pass/Fail
Fail

Comments
  1. Cannot connect to database (SQL database was stopped).
  2. Start SQL database.
  3. Restart IIS and SharePoint Server
Finally, Server could establish connection between server and database.
User could login to e-Document Library. The Problem has solved: PASS

 

Case 7: Different users for Different Library

Steps to be executed
Steps:
                     I.            Login into library with User name: ‘test1’ & password: ‘****’

Actual Result
Can View others libraries’ link.

Pass/Fail
Fail

Comments
Go to library setting then Stop Inherit Permission then Grant permission the user:   PASS

 

Case 6: Multiple file Upload

Steps to be executed
Steps:
                     I.            Login into library with User name: ‘Test1’ & password: ‘****’
                    II.            Browse to Folder
                  III.            Click Upload Document
                  IV.            Click Upload Multiple Documents

Actual Result
Pop-up a download window.

Pass/Fail
Fail
Comments
Internet Download Manager (IDM) was blocked with the process. Uninstall IDM. The Problem has solved: PASS

 

 Case 5: Search Engine

Steps to be executed
Steps:
                     I.            Login into library with User name: ‘test1’ & password: ‘****’
                    II.            Browse to Home page
                  III.            Type the file name in search text box and press Enter key from Keyboard.

Actual Result
Searched content did not find

Pass/Fail
Fail

Comments
The library database was not configured and engine was not connected with configured port. Fix those problem: PASS

  

Case 4: Permission for a specific file

Steps to be executed
Steps:
                     I.            Login into library with User name: ‘test1’ & password: ‘****’
                    II.            Browse the specific file

Actual Result
Single file appears in user’s home page

Pass/Fail
Pass

Comments
Stop inherits permission and grant permission for the specific file 



Case 3: View file

Steps to be executed
Steps:
                     I.            Login into library with User name: ‘test1’ & password: ‘****’
                    II.            Browse Folder
                  III.            Click on the file

Actual Result
Cannot view files

Pass/Fail
Failed

Comments
Uploaded file was not published. Published the files. The user can view the files: PASS

 

Case 2: Log-in

Steps to be executed
Steps:
                     I.            Login into library with User name: ‘test1’ & password: ‘****’
                    II.            Create folder from Document tab
                  III.            Up-load a file under the folder

Actual Result
Cannot login into library with the permission level

Pass/Fail
Failed

Comments
Permission level was not granted in central administration. Fix the problem and execute the test plan with result : PASS

 

Case 1: Log-in

Steps to be executed
Steps:
                     I.            Open Internet Explorer then type library URL in address bar
                    II.            Login window appears. Type user name & password in user name & password text box.
                  III.            Click Ok button.

Actual Result
Access Denied

Pass/Fail
Failed

Comments
User doesn’t have permission in root domain.
Type till sub-domain of URL where the specific user has permission: PASS